6 Key Points for Effective Delegation

Delegating tasks can achieve a number of results, namely a decrease in work load for the manager and an increased sense of participation and involvement on behalf of the employee. So why do so many managers complain about being stressed and too busy and yet are reluctant to delegate? There are 2 main reasons; one is that it takes some time and effort up front to organise your work load for delegation, the other is at a more subconscious level which is a fear that somebody else may do something better than you.

When considering delegating work, do you experience any of the following Delegatitis symptoms?
(Note: Delegatitis is the name I have assigned to the condition of having difficulty in delegating; it is not a medical or management term).

– I can do it better and faster myself.
– I can’t trust them to do it.
– I don’t have time to explain what needs to be done.
– They already have enough to do.
– I don’t want to give this up as I enjoy doing it.
– They messed up last time so there’s no point asking to do this.
– I am the only person who knows how to do this.

Your degree of Delegatitis varies from mild with one yes to critical with 5 or more yeses. The good news is, there are a number of “Ates” that are a great antidote to delegatitis.

6 Key Points for Effective Delegation

Consolid Ate – Decide exactly what you want to delegate. Remember that delegating is different to assigning tasks that are already part of a person’s job description. Also, it is not an opportunity to pass on mundane activities you do not want to do. Give employees something different and interesting every so often. When you delegate you are still responsible for the outcome.

Elimin Ate – Get rid of all the tasks that don’t need to be done. If you don’t need to do a task yourself consider if it needs to be done at all. As per Peter Drucker, “Do the first things first and the second not at all”.

Interrog Ate – Ask yourself what you can delegate as not all tasks are suitable. Never delegate sensitive projects. If it is confidential in any way the work should not be outsourced. If you were assigned the task due to your specific expertise, be careful when delegating. Ensure you understand the task as you will not be able to delegate an assignment if you do not know how to accomplish it.

Abdic Ate – Resist the temptation to dictate how the task should be done. You are delegating the objective not your own methodology. Be sure to delegate the autonomy along with the responsibility. Avoid the “Let me show you” syndrome, as you will end up doing the task yourself. Ask for progress report and don’t look over their shoulder every step of the way.

Candid Ate – Once you know what a particular task entails; find the best person for the job. You may find that initially the person takes longer to do it than you do, but that is because you are the expert. Be patient. If you have chosen the top person and clarified the objectives the person will quickly become competent and reliable. Don’t always give tasks to the same people. Share reponsibilities and involvement.

Elucid Ate – Explain clearly what the task involves and make the instructions as clear as possible. Set a time frame for the assignment and schedule update meetings to monitor progress and determine any need for assistance. Ask the person to tell you their understanding of both the task and the goals. If there is a mismatch in their answers and your expectations, review the matter in detail again.

When done properly delegation is a win-win situation as it allows you to make the best use of your time and skills as well as helping grow and develop other team members to reach their full potential. You will be surprised how taking on additional responsibility or new tasks can motivate and stimulate employees.

What do YOU think are the key steps to effective delegation?

Did you like this article? Sign up via Email or RSS to get the latest updates on diverse topics.

Written by Ana Antunes da Silva.

Image provided by the great photographer Sara Peres.

111 Responses to “6 Key Points for Effective Delegation”

  1. Cheers for this unique insightful article. Many times, the greatest suggestions originate from the sources you may not expect. Up unitll now, I failed to give much thought to writing comments on weblog posts and have left opinions even less. Reading your valuable post, will probably motivate me to do this more regularly.

  2. Ana says:

    Thank you so much for your positive and encouraging comments. My sincere apologies for the late reply, I hope this hasn’t put you off leaving comments in the future! I am really pleased you enjoyed this post. Are there any other topics you would be keen to read about?

  3. Josef Exline says:

    I enjoy this website. Could tell me how I could keeping up to date with it? I feel I should let you know I discovered your website through Bing.

  4. Calvin Nunez says:

    I wanted to say that it’s nice to know that someone else also mentioned this as I had trouble finding the same info elsewhere. This was the first place that told me the answer. Thanks.

  5. Valuable information and excellent design you got here! I would like to thank you for sharing your thoughts and time into the stuff you post!! Thumbs up!

    • Ana says:

      Thanks Eloy.
      I really appreciate your positive feedback and comments. I would love to hear your thoughts on the other posts.

  6. I tried to subscribe to your rss feed, but had a problem adding it to google reader. Could you please check this out.

    • Ana says:

      I’m sorry to hear you are having problems subscribing to the RSS feed. Could you please let me know what error message you get so I can look into it. Thanks in advance for your help.

  7. Dewey Vigna says:

    Hi. I wanted to drop you a quick note to express my thanks. I’ve been following your blog for a month or so and have picked up a ton of good information as well as enjoyed the way you’ve structured your site.

    • Ana says:

      Thanks for your comments. I am really pleased you enjoy reading my blog. If there are any topics you would like to read more about please do let me know.

  8. love the blog, thanks for sharing your thoughts

  9. Ana says:

    Thanks for sharing your comments Jarrod.

  10. Ana says:

    Thanks Bonnie. Glad you like it.

  11. Tad Fithen says:

    Quite a exciting blog entry. I just adore the title What is the Key to Effective Delegation? | Aim To Be. How spectacular!

  12. I’m nonetheless learning from you, as I’m trying to obtain my goals. I definitely liked reading everything which is written on your website.Keep the stories coming. I enjoyed it!

Leave a Reply

Powered by Wordpress | Designed by Jemima | Admin access Here